Ref ID: 31000-9502403665 Classification: Office Service Associate Compensation: DOE We currently have an excellent opportunity for an Office Services Associate who has a desire to learn the various roles associated with being part of an Office Services team in a corporate financial services setting.
Candidates will have strong client services background which will help foster a welcoming and professional environment, working in a high profile position.
Your specific responsibilities will include: Meet and greet clients and visitors as needed Create and modify documents, and prepare reports using Microsoft Office Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing Setup and coordinate meetings and conference rooms; clean conference rooms after meetings Follow procedures to run print jobs, punch, and bind printed materials Performs key ops procedures on office reprographics equipment Troubleshoot problems with reprographics equipment and places service calls as required Receive, sort and deliver incoming mail Prepare overnight deliveries, affix postage to outgoing mail, and maintain records on postage Assist with packaging of parcels Perform regular mail runs Maintain inventory of office supplies and order supplies when needed Coordinate work orders, vendors, and purchase orders Coordinate messenger services/deliveries Perform other duties as needed including coverage for other business service functions at the site.
Help with office moves Maintain hard copy and electronic filing system Handle sensitive and / or confidential documents and information responsibly, and with integrity Fulfillment of document scanning requests Cross train in all service areas and provides backup support as needed.
Communicate professionally via email and verbally Ensure all work is performed according to client specifications, meeting and exceeding expectations.
Deliver support for specialty projects as required.
Monitor and maintain customer and RR Donnelley policies and procedures.
Support staff in assigned project based work Provide multiple site support as needed 2-3 years’ experience in similar service Ability to work overtime as needed Ability to handle sensitive and/or confidential information.
Ability to work well with others in a team atmosphere Experience in navigating a high-profile, high-paced environment Proven customer service skill set that exhibits the desire to go above and beyond to deliver top-notch service.
Provide premiere service to clients with a “can do” attitude.
Excellent written and oral communication Microsoft Office Suite including proficiency in Word, Excel, PowerPoint and Outlook.
Ability to problem solve, rationalize and mitigate/manage obstacles presented OfficeTeam is the world’s leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field.
We are faster at finding you work because of the depth of our client network.
Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities.
We evaluate all of our OfficeTeam temporaries’ skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888.490.4154 for additional information.
All applicants applying for U.S.
job openings must be authorized to work in the United States.
All applicants applying for Canadian job openings must be authorized to work in Canada.
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